From the Search pane in the Qorus Add-ins, and in Hub Central, you can preview and work with your OneDrive for Business, Microsoft Teams and SharePoint Online content, without having to first open or download any files.
To preview a file, click on the file name, and then on 'Preview' or the thumbnail displayed:
The following window will pop up on your screen, allowing you to toggle between different preview modes, continue working with the whole document as if you had never left the home or search panes, as well as additional controls that are specific to the preview mode you're in, and the file type you're previewing:
In this article, we'll take you through the three preview modes available, and how and when to use each one.
1. Page preview
This is the default preview for most file types, and is the one that will provide you with the most accurate representation of the file's contents.
Here's an explanation of the different areas called out in the screenshot above:
(1) Click on this button to toggle the Page preview mode into view
(2) You can control the zoom level here, making it easy to either see what a document page or presentation slide looks like at a glance - or zoom right in so you can see the details or read the finer print.
(3) You can use the controls available here to preview the next page, or go back to a previous page (or slide in the case of a presentation)
(4) There are two insert options available in the Page preview, and that is to either insert the page (or slide) you're previewing as an image into another file - or if you have selected any text in this preview, you can use the 'insert selection' option to insert that text as, well, text.
2. Gallery preview
This preview mode is similar to the Full page preview, in that it renders the look and feel of the file as accurately as possible. The difference though, is that you can see all the pages of the document as thumbnails at once, instead of just one page (or slide) at a time.
From here, you can click to select multiple pages from documents, and insert them as images into the file you're working on.
You can also use the Gallery preview to quickly select PowerPoint slides, add them to your cart, and assemble new presentations.
3. Web preview
Unlike the Page preview, the Web preview does not always provide a very accurate representation of the styling and formatting of the content.
What it lacks in style though, it more than makes up for with ease of use. This is because we convert the file into HTML format, which is the easiest format to work with, if you want to simply click, copy and paste content - just as you would on a typical web page.
Additionally, for Word documents, you can search within the preview for specific terms within the document body. On the right hand side, Qorus displays a list of search result snippets, which when clicked, will jump you straight to the right place in the doc. The search term also gets highlighted in the document body so you can easily spot where we found what you were looking for.
Once you've found what you need in the doc, then it's just a matter of selecting it, and then inserting your selection:
4. Document properties
From the Preview window, you can also access the document properties information, like where the file is stored and other metadata associated with the document you are previewing. The 'Copy all to clipboard' option will copy all the properties associated with the document you are working with.
Then, also from the Preview window, you can access the Content Usage insights collected for the document you are previewing. To learn more about Content Usage insights, click here.