How We Turned Content Chaos into Proposal Wins

Shared by Dave Frederickson – EVP Sales, Long View Systems

Hey there – just wanted to pass along a win from our team that really made a difference.

Our aha moment:
We used to have a proposal tool that didn’t connect to Office or SharePoint, so our teams were hunting down files, struggling with version control, and formatting things from scratch every time. It was painful and time-consuming.

We moved to QorusDocs and integrated it fully with Office 365 and SharePoint. Then we pulled all our old proposal content—templates, win wires, case studies—into a single content hub that everyone could access. No more digging through folders or emailing around for the latest version.

Here’s how we pulled it off:

1. Rolled out QorusDocs and linked it with the tools our teams already use.
2. Created a central content library that’s searchable and easy to update.
3. Trained sales, marketing, and proposal teams to work in it together, right from Word and PowerPoint.

What changed:

• We grew from 10 users to 170+ across departments.
• The proposal process got way faster—especially working in Teams and Office.
• Our RFP team could do more without hiring extra help.
• Everyone’s on brand, using approved content, and we have analytics to see what’s getting used and what’s working.

What I’d tell someone starting out:

1. A shared, searchable content hub saves time and headaches.
2. Integrating with tools people already know increases adoption.
3. Analytics and smart fields help us get better every round.

Definitely worth the investment—and the impact has been huge. Hope this helps you think about your own setup!