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Define delimiters for use with PowerPoint and Word Composer

INTRODUCTION TO DELIMITERS

Delimiters are a sequence of one or more characters used to specify the boundary between separate regions of text, like a text placeholder. Delimiters are frequently used to create template-like content that can easily be re-used for Sales Presentations, RFPs and any other content intended for clients.

Here’s an example of a boilerplate cover letter, where delimiters have been used to identify text placeholders:

 

Dear <Salutation> <Customer Last Name>,

On behalf of CapacitiTech, I would like to thank you for sending us your Request For Proposal.

We enclose our proposal and recommendations for the provision of <Service Suite> Services for <Company Name>’s consideration.

With over 25 years' experience, and as a recognized leader in our field, CapacitiTech is ideally positioned to fulfill <Company Name>’s requirements for a robust, reliable and yet reliable, cloud platform.

Our proven track record, with big brands like MegaCorp, Acme and Adtrill, are testament to the exceptional customer service and care CapacitiTech offers its customers. References have been included, as requested, along with our proposal for your perusal.

Thank you again for the opportunity and we look forward to working with <Company Name>.

Best Regards,

<Business Development Manager>

 

In this example, the delimiter characters are: < and >, and the text placeholders are:

  • Salutation
  • Customer Last Name
  • Service Suite
  • Company Name (occurs 3 times)
  • Business Development Manager

Whenever this cover letter template gets used, sales teams would be expected to replace all the text placeholders with the actual customer first name, company name and relevant business development manager contact, and usually by typing in those values manually, or copying and pasting them into the document. Depending on the length of the document, this can be quite time consuming and tedious, and is prone to human error.

To save time and effort, and improve accuracy, Qorus can scan the body of a Word document or the contents of a PowerPoint slide deck, find the text placeholders, and surface these as Smart Fields in a dynamically generated form.

The Smart Fields form is quick and easy to fill in, and once completed, auto-populates the document or slide deck with the right information in all the right places. If the same text placeholder occurs in several places in the document or presentation, as is the case with the 'Company Name' in this example, users only need fill in the corresponding Smart Fields just once, and Qorus will populate all occurrences of that text placeholder in the document or presentation.  

The Smart Field form for the cover letter template in the example above would look like this:

2017-05-15_15-49-05.png

 

HOW TO CREATE DELIMITERS IN THE QORUS MANAGEMENT PORTAL

Now for the steps. 

The first thing you'll need to do is login to the Qorus Management Portal, and click on 'Hub Management' on the left nav.

2017-05-31_10-11-35.png

 

Then, click on the 'Delimiters' tab and on 'Add Item' :

2017-05-31_10-12-46.png

 

Enter the starting and ending delimiters you have used within your content, and click on 'Save'. 

2017-05-31_10-15-00.png

 

RECOMMENDATIONS AND RULES FOR CREATING DELIMITERS

As you setup your delimiters, you should know that delimiters can be made up of one or more characters, and it is generally good practice to create delimiters based on characters that do not usually occur as part of the normal body of the text. 

Here are a few examples of delimiters that work well for English language content:

  • << >>
  • { }
  • [! !] 

If you’d like to use characters that frequently occur as part of the normal text of your content, like parentheses (), or square brackets [], then a simple but effective strategy would be to double up on those characters, like this: (( )) or [[ ]]. 

To help prevent teams from inadvertently replacing the wrong text with Smart Fields, the following rules apply:

  • Delimiters must consist of 1 to 2 characters
  • You cannot use alphabetic letters A-z
  • You cannot use special characters e.g. ê, ã, Ö
  • You cannot use number 0-9
  • You cannot use common punctuation, such as:
    • ,
    • .
    • ?
  • You cannot use common currencies e.g. $ € £
  • You cannot use the same character for starting and ending delimiter values
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